What is the definition of a request for quotation (RFQ)?

A request for quotation (RFQ) is defined as a document sent to suppliers requesting pricing for specific goods or services. The primary purpose of an RFQ is to gather competitive pricing from various suppliers to facilitate informed purchasing decisions. When an organization issues an RFQ, it typically details the specifications of the goods or services needed, allowing suppliers to submit their quotes based on those specific requirements. This process helps the procuring organization compare offers based on price and potentially other criteria, aiding in selecting the most favorable offer.

In contrast, the other choices represent different procurement activities or tools that are not aligned with the primary essence of an RFQ. For example, requests for supplier feedback assert an interest in performance and quality rather than pricing, while documents for ordering goods directly are typically purchase orders rather than requests for quotation. Finally, assessing supplier reliability is a broader evaluation process that does not specifically focus on obtaining price quotes, making it distinct from the RFQ process.